If you feel overwhelmed with staying on top of the many cleaning tasks that are required for keeping your office clean and organised, it can help to create a structured cleaning schedule—breaking tasks into daily, weekly, and monthly routines.
A hygienic and tidy workspace not only looks nicer for your team and visitors but also helps to maintain a safe and healthy environment. Having a cleaning calendar will help you ensure high hygiene standards while enhancing productivity and employee well-being. To assist you in what this might look like, we take an in-depth look at essential cleaning tasks and how a commercial cleaning company might be the answer to making your office sparkle all year round.
Daily Office Cleaning Tasks – Building a Clean Foundation
Daily cleaning tasks are the backbone of office hygiene. These are high-touch, high-traffic areas that need consistent attention to prevent the spread of germs and ensure a pleasant work environment.
Disinfecting Commonly Used Surfaces
Key Touchpoints – Desk surfaces, doorknobs, light switches, elevator buttons, and handrails.
Why? These are the areas that accumulate germs the most quickly, making daily disinfection essential to reduce the risk of illness spreading. It can be shocking how much grime can build in these places without effective daily cleansing; Fun fact – 10 MILLION bacteria live on the average desk, making it 400 times dirtier than the average toilet seat!
Vacuuming and Sweeping Floors
Key Areas – Entryways, hallways, and main office spaces.
Why? Daily vacuuming and sweeping prevent dust, dirt, and debris buildup. A hidden bonus of cleaning your floors is the requirement to declutter them first, which means not only a safer work environment but also a better first impression on clients and visitors too.
Emptying Rubbish Bins
Key Areas – Breakrooms, bathrooms, and individual workspaces.
Why? Removing rubbish daily prevents unpleasant odours, bacteria buildup, and pests. We don’t advocate the unnecessary disposal of bin bags containing only one or two items of rubbish. Instead, you might consider using fewer bins so that they fill up more adequately and disposing of them more regularly.
Restocking Supplies
Key Supplies – Toilet paper, paper towels, soap dispensers, and hand sanitisers.
Why? Maintaining adequate supplies ensures employees and visitors have what they need to stay hygienic and comfortable. Did you know – damp hands are a thousand times more likely to spread bacteria? This highlights how important it is to keep paper towels well-stocked or ensure you have working hand dryers fitted anywhere people will be washing their hands or utensils.
Sanitising WCs and Breakrooms
Tasks – Wipe down surfaces, disinfect toilets, clean sinks, and sanitise counters.
Why? High-traffic areas, particularly WCs and breakrooms, require daily sanitisation to prevent contamination and maintain a pleasant environment.
Weekly Office Cleaning Tasks – Going Beyond the Surface
Your Weekly cleaning tasks are the ones that tackle areas that don’t need daily attention but still accumulate grime and bacteria over time. These tasks provide a more extensive clean that helps contribute to your office remaining fresh and inviting.
Deeper Cleaning of Carpets and Upholstery
Why? Regular deep cleaning removes dust, allergens, and stains that your quick daily vacuuming might miss. This also goes towards improving the air quality in your office and prolongs the life of your office furniture. This type of cleaning can be done by using the brush attachments on vacuum cleaners and scrubbing stubborn stains with appropriate cleaning products.
Dusting High and Low Areas
Key Spots – Blinds, windowsills, skirting boards, shelves, and air vents.
Why? These areas in offices often go overlooked so dust can be left to accumulate. This can lead to poor air quality and potential allergies if left unchecked. Air vents in particular can be forgotten about on a cleaning roster but research shows that improved ventilation rates can result in up to 35% fewer staff sick days.
Disinfecting Electronic Devices
Key Devices – Keyboards, phones, computer screens, and remote controls.
Why? We hate to break this news to you, but electronics are prime breeding grounds for germs. Weekly disinfecting reduces the risk of cross-contamination, especially in shared or open-plan office setups. You should provide hand sanitiser for your team to use at their desk which helps minimise the transference of germs, but a thorough clean of these devices every week is essential.
Polishing Glass and Mirrors
Why? Clear, streak-free mirrors and glass surfaces in bathrooms, entryways, and conference rooms contribute to a polished, professional appearance.
Deep Cleaning Kitchens and Breakrooms
Tasks – Clean out the refrigerator, wipe down appliances, and disinfect tables and chairs.
Why? Kitchen areas are hot spots for bacteria. A thorough weekly clean ensures food safety and keeps the area pleasant for employees and visitors.
Monthly Office Cleaning Tasks – Deep Clean for Lasting Hygiene
Monthly tasks tackle heavy-duty cleaning of items and areas that don’t require frequent maintenance but contribute significantly to the overall cleanliness and upkeep of the office space.
Deep-Cleaning Carpets, Tile, and Grout
Why? Carpets, tiles, and grout can accumulate stubborn stains and bacteria over time. Monthly deep cleaning ensures these areas remain sanitary and look like new. Using a specialist carpet deep cleaning method is a great idea on either a monthly or bi-monthly basis.
Cleaning and Disinfecting Light Fixtures and Vent Covers
Why? Light fixtures and vent covers collect dust, grease and grime, affecting the cleanliness, light and air quality of your office. Monthly attention keeps them functional and dust-free but additionally contributes to employee wellbeing.
Washing Windows Inside and Out
Why? Monthly washing removes smudges, smears and dirt buildup. This not only provides a better aesthetic for your property but also improves employee experience and can even improve productivity.
Detailed Clean of Furniture and Decor
Tasks – Wipe down desk legs, chairs, storage cabinets, and decorative items.
Why? A monthly focus on furniture and decor gives the office a polished, orderly look while reducing allergens. Experience has taught us that apart from the topmost surfaces, pieces of furniture in offices don’t get cleaned often or ever. However, when taking on new clients, it is common to find a variety of stains and marks on the bodies and legs of furniture, such as food and drink spills, scuffs from shoes or old sticker marks that haven’t been removed sufficiently.
Reviewing and Organising Storage Areas
Why? Monthly organisation of storage areas and supply cupboards keeps the office functional, reducing clutter and improving accessibility for employees. It also ensures that old documents aren’t being held longer than necessary and your space is utilised most efficiently.
Is it Time to Choose a Commercial Cleaning Company?
Consistently performing these daily, weekly, and monthly tasks can be challenging, especially for businesses focused on daily operations. Partnering with a professional cleaning company ensures a safe, sanitary, and welcoming office environment. At Housekeeping Club, our skilled team is equipped with the latest tools, products, and techniques to cover all cleaning needs efficiently and effectively. Now is a great time to get in touch for a friendly conversation to find out how we can help with your cleaning schedule.
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